Overview

This release delivers TechLog integration for shared authentication and user management, significant PDF ingestion improvements, and a substantial number of bug fixes and improvements across SmartDocs, SmartRegs, and the SmartSuite platform. Key areas of improvement include version comparison and diffing, PDF export quality, the document review and approval workflow, permissions and seat management, and editor reliability.

What's New

SmartSuite Platform

1. Integration with TechLog

TechLog customers can now sign in to SmartSuite using shared authentication, eliminating the need to maintain separate credentials across platforms. Administrators manage TechLog-linked organizational units directly within SmartSuite, with protections in place to prevent accidental deletion of integration-critical OUs. The integration also introduces multi-factor authentication (MFA) for non-SSO tenants — including code resend and improved error handling — and enables event-based synchronization of organizational changes between SmartSuite and TechLog.

SmartDocs

1. PDF Ingestion Improvements

The underlying AI conversion engine has been upgraded, delivering improved accuracy for heading hierarchy, paragraph spacing, list formatting, complex tables, and improved stability for larger documents. Table borders are now preserved during import, image formatting has been improved, and table column sizing is now page-width-aware — reducing manual cleanup after ingestion.

Bug Fixes & Improvements

Platform

Permissions & Access Control

• Permission removal no longer throws an error

• Access Management module is no longer incorrectly gated behind the System Admin role

• Configured permissions now display the correct messaging

• Bulk permission assignment workflows and UI improved

• Document types management and reference settings permissions improved

• Individual document module permissions are now enabled

• Document permissions by role are now applied correctly

• Performance improved for permission-related database interactions

Seat Management

• "Date Assigned" is now tracked and displayed for user seats

• Seat cap and assignment logic implemented for SmartRegs and SmartDocs

• SmartRegs seat now correctly surfaces at the top of the dropdown when it is the only option

• Seat hot-swap prevention implemented to ensure proper license management

Authentication & User Management

• Sign-in provider can now be assigned per user for tenants with multiple identity providers

• Guest account designation is now available for TrustFlight accounts

• Inactive tenants are now omitted from the consent page

• Empty organization units now appear correctly in the Org Units tab

• Search component now works correctly

Misc.

• Infrastructure changes to now read secrets from vault.

SmartDocs

Review & Approval Workflow

• Review and approval workflow settings now properly update when roles are changed

• "Enforce Settings" toggle now functions correctly

• Document reviewers and approvers now receive proper read/edit privileges

• Reviewers can now create, delete, and resolve their own comments

• Reviewers can now see comments created by the document owner

• Users can now see change request highlighting created by other users; switching chapters no longer causes highlighting to vanish

• Change request highlighting now displays correctly

• Adding comments to a published document no longer corrupts change request position tracking

• Navigating to comment text no longer produces an error

• Comments CRUD operations now work correctly

• Create new comment flow improved for clarity

• Authors can now navigate to reviewer comments when changes are requested

Version Comparison & Diffing

• Minor changes can now be hidden from the version comparison screen, PDF change bars, Summary of Changes, and List of Effective Sections

• Minor change flags are now locked on published and withdrawn versions

• Deleted content now shows correctly in PDF preview and version comparison

• Front matter content titles and changes now appear in the diff view

• Empty paragraphs no longer appear in diff results

• Heading list service correctly handles diff operations

• Review and approval workflow documents now display correctly in diff view

• Blue highlighting no longer incorrectly appears for font and image size changes in version comparison

• Version comparison diff change bar generation optimized

PDF Export

• Heading titles now respect their alignment setting in PDF preview and export

• Table column widths now translate correctly from editor to PDF

• Images in table cells now display correctly in PDF

• Links now display correctly in PDF export

• PDF preview no longer generates duplicate tables for Revision Records and SoC

• Images now appear correctly in PDF exports when sourced from ingested documents

• Image rendering improved with placeholder support during generation

• Table of Contents, headers/footers, and change bars now generate in a single pass for improved performance

• Text measurement optimized for faster PDF generation

• Image compaction reduces PDF file size and improves export performance

• PDF regeneration now works reliably regardless of previous export state

Document Management

• Search works correctly in Document Types and Tags view modes

• Document list now loads correctly when switching between views

• Newly created document types appear without requiring a page refresh

• Column sorting now works correctly across all views

• "Show in Enclosing Folder" now works correctly

• Renaming nested folders no longer navigates to the parent folder level

• All Documents screen now refreshes correctly after folder name changes

• Deleting document types, documents, and folders now requires typing "DELETE" in all caps for confirmation

• Added and removed documents now update in the list without requiring a page refresh

• Document type permissions no longer show "Something Went Wrong" when selecting a role

• Document settings now correctly persist review and approval workflow changes

• Permissions and Configure section now correctly appears in the sidebar for SmartDocs Admin users

• Document attributes can now be managed correctly

• Document description field now displays correctly

• Document status label updated from "Ready for Publish" to "Ready to Publish"

Editor

• Font size selector now highlights the current value for easy replacement, and correctly reflects the selected text size

• Cover pages now delete correctly

• Regulation link modal no longer closes automatically the first time it is opened

• Added regulation links now appear in the list

• Heading levels with regulation links are now properly indicated

• Auto-numbering removed from Summary of Changes when the toggle is off

• Chapter titles in headers now auto-size to prevent truncation

• Abbreviations and Definitions tabs no longer show in reference settings where they should not appear

• Reference settings now function correctly

• Login redirect works correctly when navigating to a specific URL while not logged in

Editor Performance

• Slate/Plate framework upgraded to latest versions with new chunking and render optimizations

• Editor page interaction responsiveness (INP) improved

• Largest Contentful Paint (LCP) issues addressed for faster editor loading

• Regulation link queries batched for improved performance

• Redundant database queries removed from image handling in PDF export

Ingestion & Centrik Integration

• Table sizing improved with page-width-aware column sizing during ingestion

• Ingestion progress now displayed for Centrik-sourced documents

• SmartDocs now accepts a source document URL from Centrik during document creation

• SmartDocs returns the URL to the created document including the version ID

Publishing

• Fixed an issue preventing document publishing that required a page reload

SmartRegs

• New regulations published under new categories now correctly transfer to SmartRegs

SmartSuite Mobile

• Dark mode is now fully supported across the app, including login, folder views, PDF viewer, document info, and read & acknowledge screens

• The app now supports iPhone in addition to iPad

• Fixed a crash caused by a nil property reference in CoreDataService

• Users can now search for specific files and folders within their current directory

End-User Impacts

• Document, document type, and folder deletion now requires typing "DELETE" in all caps — existing users should be aware of this change.

Support Impacts

• No support impacts in this release.

Notes

• No notes for this release.

Contact

Aaron Stryd, Product Manager - aaron.stryd@trustflight.com

TrustFlight Helpdesk