Overview

This release delivers significant enhancements across SmartDocs and the Platform, including PDF compliance tables for regulation tracking, My Tasks dashboard, improved document ingestion, page margin controls, and extensive permission system improvements.

What's New

SmartDocs

1. PDF Compliance Table for Regulation Links

Authors can now insert compliance tables that automatically extract and display all regulation links from the document in a structured table format. The compliance table smart object captures heading titles, regulation item numbers, and regulation item titles, generating a professionally formatted table in PDF exports suitable for regulatory submissions.

2. Document Review Dashboard

A centralized interface provides authors and review participants a comprehensive view of their pending document lifecycle tasks. The dashboard displays documents awaiting review, documents requiring approval, documents approaching expiry, and documents approaching review-by dates. Users can filter, sort, and take action directly from the dashboard.

3. Support Contact Integration

Added a dedicated Support button alongside the existing Give Feedback button, providing users with direct access to the General Support Request form. This ensures users can easily contact support and file bug reports through the official support process as the product reaches general availability.

4. Page Margin Controls

Document authors can now adjust page margins (top, bottom, left, right) to optimize document layout. The system provides common margin presets (Normal, Narrow, Wide, Custom) accessible through the Page Settings menu, with responsive title page layouts that automatically adapt to margin changes.

5. Adjustable Line Spacing

Added line spacing controls to the editor toolbar, allowing authors to adjust spacing for selected text or paragraphs. Authors can choose from Single (1.0), 1.15, 1.5, and Double (2.0) spacing options. The line spacing control applies to selected content and maintains consistent spacing across the editor and PDF export. This feature provides formatting flexibility similar to standard word processors for improved document readability and professional presentation.

6. Automatic Heading Level Numbering

Introduced automatic heading level numbering that can be enabled through document settings. When activated, heading levels are automatically numbered in hierarchical format (e.g., 1.2.4 for Chapter 1, Section 2, Subsection 4). Automatic numbering appears consistently across the editor, document sidebar, version comparison screens and digital Summary of Changes (SoC), and PDF exports including the table of contents. Front matter sections are excluded from automatic numbering. This feature eliminates manual numbering maintenance and ensures consistent section references throughout aviation documentation.

7. Document Ingestion Enhancements

Improved PDF import capabilities now handles merged cells in tables, nested bullet point hierarchies and paragraph spacing more accurately.

8. Document Context in AI Chat

Users can now reference specific documents within SmartDocs AI chats using @ mentions, allowing the AI to provide contextually aware responses based on the referenced document content. The system supports context search for all documents which have are published after the release of this functionality.

SmartRegs

1. Enhanced Regulation Search

Regulation search now supports dot notation (e.g., ADR.AR, EASA.ARO) for regulation lookups, allowing users to search using familiar regulation reference formats. The search also provides full regulation references without truncation in research results.

Bug Fixes & Improvements

Platform

• Refactored document type permission matrix UI components to reduce complexity and improve maintainability

• Updated document type matrix to display only document types with at least one allowed role permission

• Added role selection capability on the left side of the permission matrix for easier comparison

• Implemented endpoint for fetching document types with permissions, improving client-side performance

• Ensured documents module instance creation for all tenants during onboarding and existing tenant migration

• Corrected object type storage for documents module permissions

• Added intermittent permission refetching using SWR to keep UI permissions state current

• Refactored document module permissions hook to include permission checking functionality

• Restricted access to document types page based on view_document_types permission

SmartDocs

• Fixed import issues with table merged cells, nested bullet points, and element spacing

• Resolved document deletion issues for corrupted drafts with broken version references

• Corrected regulation link display issues in PDF exports

• Fixed distribution conditions functionality

• Resolved distribution role-org unit binding alignment issues causing failed user lookups

• Corrected folder creation errors returning 500 status codes

• Fixed dropdown visibility issues in document context menus

• Resolved ingestion page processing issues

• Fixed template processing failures

• Corrected role creation issues when recreating previously deleted roles with the same name

• Improved font family selection box behavior when multiple fonts are selected

• Reduced loading indicators during full screen regulation views

• Fixed back button navigation in document editor

• Implemented API layer in automation framework for improved test reliability

• Removed duplicate Plate library references from component library, reducing bundle size

• Added auto-numbering to Summary of Changes (SoC) exports in PDFs

• Included auto-numbering in document comparison diff views (split and united views)

• Made title page layouts responsive to dynamic page sizes, orientations, and margins

• Improved AI editor agent response handling to use proper heading levels

• Fixed AI agent suggestion rejection to prevent unintended document saves

• Corrected AI agent editor responses to avoid nested formatting issues

• Fixed public regulation link access throwing error messages

• Resolved document library embedded document access endpoint for proper permission checks

SmartRegs

• Refactored regulation search to use CRUD services instead of direct repository injection

• Refactored regulation details service to use CRUD services and optimize data retrieval

• Fixed duplicate copy regulation buttons in full screen view

• Corrected print button functionality in full screen regulation view

• Synchronized publication and effective dates display

• Resolved comparison view issues with long regulation items causing UI freezing

• Improved diff comparison highlighting for clearer change visualization

• Fixed search result navigation to ensure clicking results navigates to the correct regulation section

• Reduced excessive loading indicators (removed 4 of 5 loading circles) during full screen loading

• Added user feedback for copy regulation button clicks in full view

• Fixed leftmost copy button to copy full regulation text instead of just the title

• Corrected comparison content display issues with scroll bar and content fade

• Added missing space after "Applies From:" label

• Fixed compare dropdown behavior when only one comparison item is available

• Improved full view display of regulation items containing tables and images

• Fixed AI chat response routing issues that created new chats unexpectedly

• Resolved concurrent chat session blocking issues

• Corrected regulation seeding script for local development instances

• Implemented centralized agent session management for SmartRegs AI chat functionality, enabling improved session handling and allowing multiple chat sessions to run concurrently without blocking.

Smart Suite Mobile

• No updates completed in this release period

End-User Impacts

• SmartDocs authors will see new compliance table and margin control options in their document authoring toolset

• Approval workflow participants will benefit from the new My Tasks dashboard for managing reviews and approvals

• SmartRegs users can now search regulations using familiar dot notation formats

• All users have improved access to support through the dedicated Support button

• Permission changes are transparent and should not disrupt existing workflows

Support Impacts

• Support teams should familiarize themselves with the new My Tasks dashboard to assist users with workflow questions

• The PDF compliance table feature may generate questions about how regulation links are tracked and displayed

• Direct support access through the Support button will route users to the General Support Request form

Notes

Contact

Aaron Stryd, Product Manager - aaron.stryd@trustflight.com

TrustFlight Helpdesk